> ## Documentation Index
> Fetch the complete documentation index at: https://learn.cleftnotes.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Apple Shortcuts Gallery

> Ready-to-use Apple Shortcuts for automating your Cleft workflow

Supercharge your Cleft workflow with these proven Apple Shortcuts. Copy, customize, and automate your way to higher productivity.

## Quick Setup Guide

<Steps>
  <Step title="Install Cleft">
    Make sure you have the latest version of Cleft from the App Store
  </Step>

  <Step title="Open Shortcuts App">
    Launch Apple Shortcuts on your iOS/iPadOS device or Mac
  </Step>

  <Step title="Enable Cleft Actions">
    Cleft actions will appear automatically in your Shortcuts library
  </Step>

  <Step title="Customize for Your Workflow">
    Copy the shortcuts below and modify them for your specific needs
  </Step>
</Steps>

## Essential Shortcuts

### Quick Capture Shortcuts

<Accordion title="Voice Brain Dump" role="button" aria-expanded="false">
  **Use for**: Capturing scattered thoughts quickly

  **Trigger**: "Hey Siri, brain dump"

  **Actions**:

  1. Text input: "What's on your mind?"
  2. Start Cleft recording
  3. Speak your thoughts
  4. Auto-save to "Brain Dump" folder
  5. Optional: Set reminder to review in 1 hour

  **Customization Ideas**:

  * Add time/date stamp to recording title
  * Auto-tag with #braindump
  * Send to specific folder based on time of day
</Accordion>

<Accordion title="Meeting Prep Recorder" role="button" aria-expanded="false">
  **Use for**: Quick pre-meeting preparation

  **Trigger**: "Hey Siri, prep meeting"

  **Actions**:

  1. Get upcoming calendar event
  2. Text input: "Meeting objectives and key points"
  3. Start Cleft recording with meeting title
  4. Auto-tag with #meeting-prep
  5. Set reminder 5 minutes before meeting

  **Customization Ideas**:

  * Pull meeting attendees from calendar
  * Auto-create follow-up reminder
  * Export prep notes to calendar event
</Accordion>

<Accordion title="Idea Capture on the Go" role="button" aria-expanded="false">
  **Use for**: Capturing ideas while walking, driving, or away from desk

  **Trigger**: Double-tap Apple Watch or "Hey Siri, idea"

  **Actions**:

  1. Start Cleft recording immediately
  2. Auto-title with current location and time
  3. Add #idea tag
  4. Save to "Ideas" folder
  5. Optional: Add to daily review list

  **Customization Ideas**:

  * Include weather/location context
  * Auto-share with specific team members
  * Create calendar reminder to review ideas weekly
</Accordion>

### Workflow Automation Shortcuts

<Accordion title="Daily Planning Assistant">
  **Use for**: Structured daily planning routine

  **Trigger**: Time-based (7:00 AM) or manual

  **Actions**:

  1. Display motivational quote or weather
  2. Start Cleft recording for daily planning
  3. Prompt: "Today's priorities, energy level, and intentions"
  4. Auto-tag with #daily-planning
  5. Export summary to calendar for reference
  6. Set evening review reminder

  **Customization Ideas**:

  * Include previous day's incomplete tasks
  * Add health data (sleep, steps) for energy context
  * Connect to task manager for priority alignment
</Accordion>

<Accordion title="Project Status Recorder">
  **Use for**: Regular project updates and tracking

  **Trigger**: "Hey Siri, project update"

  **Actions**:

  1. Choose from list of active projects
  2. Start Cleft recording with project name
  3. Prompt structured questions: "Progress, blockers, next steps"
  4. Auto-tag with project name
  5. Export to project management tool or email stakeholders

  **Customization Ideas**:

  * Pull current project status from task manager
  * Auto-schedule next update reminder
  * Create different templates for different project types
</Accordion>

<Accordion title="Learning Session Processor">
  **Use for**: Capturing insights from books, courses, or meetings

  **Trigger**: "Hey Siri, capture learning"

  **Actions**:

  1. Text input: "Source (book, course, meeting)"
  2. Start Cleft recording
  3. Prompt: "Key insights, applications, and follow-up questions"
  4. Auto-tag with #learning and source category
  5. Add to reading/learning database
  6. Create follow-up reminders for application

  **Customization Ideas**:

  * Connect to reading list or course tracker
  * Auto-create study/review reminders
  * Export key quotes to note-taking system
</Accordion>

### Advanced Automation Shortcuts

<Accordion title="Smart Meeting Follow-up">
  **Use for**: Comprehensive meeting follow-up workflow

  **Trigger**: When calendar event ends

  **Actions**:

  1. Pull meeting details from calendar
  2. Start Cleft recording: "Action items, decisions, follow-ups"
  3. Process recording with custom instructions
  4. Extract action items and assign due dates
  5. Create calendar events for follow-up tasks
  6. Send summary email to attendees
  7. Add to project tracking system

  **Customization Ideas**:

  * Different templates for different meeting types
  * Integration with CRM for client meetings
  * Automatic project milestone updates
</Accordion>

<Accordion title="Weekly Review Orchestrator">
  **Use for**: Comprehensive weekly planning and review

  **Trigger**: Sunday evening or Friday afternoon

  **Actions**:

  1. Gather data: completed tasks, calendar events, metrics
  2. Start structured Cleft recording with prompts:
     * "Week's accomplishments and lessons learned"
     * "Goal progress and priority adjustments"
     * "Next week's focus areas"
  3. Process with custom instructions
  4. Update goal tracking systems
  5. Create next week's priority list
  6. Schedule time for top priorities
  7. Send accountability update to coach/partner

  **Customization Ideas**:

  * Include health/habit tracking data
  * Connect to financial or business metrics
  * Create different versions for different life areas
</Accordion>

## Specialized Use Case Shortcuts

### For Sales Professionals

<Accordion title="Post-Call Client Summary">
  **Trigger**: After ending a call in specific contacts

  **Actions**:

  1. Pull contact information and call duration
  2. Start Cleft recording: "Client needs, next steps, proposal requirements"
  3. Process with sales-specific custom instructions
  4. Update CRM with call summary and next actions
  5. Schedule follow-up activities
  6. Add to sales pipeline tracking
</Accordion>

### For Content Creators

<Accordion title="Content Idea Processor">
  **Trigger**: "Hey Siri, content idea"

  **Actions**:

  1. Start Cleft recording for content brainstorming
  2. Process with content-specific custom instructions
  3. Extract title, key points, and target audience
  4. Add to content calendar
  5. Create research reminders for supporting materials
  6. Set creation and publication timeline
</Accordion>

### For Students

<Accordion title="Lecture Note Enhancer">
  **Trigger**: When leaving class location

  **Actions**:

  1. Identify which class based on calendar/location
  2. Start Cleft recording: "Key insights and questions from lecture"
  3. Process with academic custom instructions
  4. Create study reminders based on content
  5. Add questions to office hours list
  6. Update study schedule with new material
</Accordion>

### For Consultants

<Accordion title="Client Discovery Session">
  **Trigger**: Before client meetings

  **Actions**:

  1. Pull client information from CRM
  2. Start pre-meeting Cleft recording for discovery questions
  3. After meeting: Record insights and recommendations
  4. Process with consulting-specific custom instructions
  5. Generate client summary and proposal outline
  6. Create project timeline and resource estimates
  7. Schedule proposal follow-up
</Accordion>

## Integration Shortcuts

### Task Management Integration

<Accordion title="Voice-to-Task Processor">
  **Actions**:

  1. Start Cleft recording for task capture
  2. Process with task-specific custom instructions
  3. Extract actionable items with priorities
  4. Create tasks in your preferred task manager
  5. Set appropriate due dates and contexts
  6. Add to daily/weekly planning lists
</Accordion>

### Calendar Integration

<Accordion title="Meeting Scheduler Assistant">
  **Actions**:

  1. Voice record meeting requirements and preferences
  2. Process scheduling constraints and attendee needs
  3. Find available meeting times
  4. Create calendar events with agenda items
  5. Send meeting invites with preparation materials
  6. Set pre-meeting preparation reminders
</Accordion>

### Communication Integration

<Accordion title="Email Draft Generator">
  **Actions**:

  1. Choose recipient and email type
  2. Start Cleft recording with message content
  3. Process with professional email custom instructions
  4. Generate draft with proper formatting and tone
  5. Review and send or save as draft
  6. Create follow-up reminders if needed
</Accordion>

## Shortcut Customization Tips

### Making Shortcuts Your Own

<CardGroup cols={2}>
  <Card title="Personalize Triggers" icon="hand-pointer">
    Choose voice commands, time triggers, or location triggers that fit your natural workflow
  </Card>

  <Card title="Adjust Processing" icon="cogs">
    Modify custom instructions to match your communication style and organizational needs
  </Card>

  <Card title="Connect Your Tools" icon="link">
    Integrate with your existing task managers, calendars, and communication tools
  </Card>

  <Card title="Start Simple" icon="play">
    Begin with basic shortcuts and add complexity as you get comfortable with the workflow
  </Card>
</CardGroup>

### Troubleshooting Common Issues

<AccordionGroup role="group" aria-label="Troubleshooting Apple Shortcuts issues">
  <Accordion title="Shortcut doesn't trigger consistently">
    * Check Siri settings and microphone permissions
    * Simplify trigger phrases (shorter is often better)
    * Test in different environments and noise levels
    * Consider using button triggers instead of voice
  </Accordion>

  <Accordion title="Cleft integration not working">
    * Ensure latest version of both Cleft and Shortcuts
    * Check app permissions in iOS Settings
    * Try creating a simple test shortcut first
    * Restart both apps if integration seems broken
  </Accordion>

  <Accordion title="Custom instructions producing poor results">
    * Test instructions manually in Cleft first
    * Make instructions more specific and detailed
    * Include examples in your instruction template
    * Iterate based on actual output quality
  </Accordion>
</AccordionGroup>

## Advanced Shortcut Ideas

### Context-Aware Automation

Create shortcuts that adapt based on:

* **Time of day** - Different processing for morning vs evening captures
* **Location** - Work vs home vs travel modes
* **Calendar context** - Meeting prep vs deep work vs personal time
* **Energy levels** - High focus vs administrative task modes

### Multi-Step Workflows

Build complex automation chains:

1. **Capture** → **Process** → **Organize** → **Act** → **Review**
2. **Input** → **Enhance** → **Distribute** → **Track** → **Follow-up**
3. **Research** → **Synthesize** → **Decide** → **Plan** → **Execute**

<CardGroup cols={2}>
  <Card title="Zapier Templates" icon="bolt" href="/user-guides/integrations/task-zaps-overview">
    Extend automation beyond Apple ecosystem with Zapier workflows
  </Card>

  <Card title="Integration Workflows" icon="workflow" href="/user-guides/integration-workflows">
    Connect Cleft with your entire productivity stack
  </Card>
</CardGroup>