> ## Documentation Index
> Fetch the complete documentation index at: https://learn.cleftnotes.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Cleft Task Zaps

> Turn voice-captured action items into tasks across 13+ platforms in minutes

Transform your voice-captured ideas into actionable tasks across your favorite platforms. Our **Cleft Task Zaps** collection brings together 13 pre-built templates that sync checkboxes from Cleft directly to task managers, project tools, and knowledge bases.

<Note>
  **The fastest way to automate your workflow** — From voice capture to task creation in 4 simple steps.
</Note>

## How Cleft Task Zaps Work

<Steps>
  <Step title="Voice Capture">
    Create a Cleft note with your ideas, meetings, or brainstorms
  </Step>

  <Step title="Add Checkboxes">
    Format action items as checkboxes:

    ```markdown theme={null}
    - [ ] Task 1
    - [ ] Task 2
    - [ ] Task 3
    ```
  </Step>

  <Step title="Tag with 'tasks'">
    Add the **tasks** tag to your note—this is your human review checkpoint before automation runs
  </Step>

  <Step title="Auto-Sync">
    All checkboxes instantly flow to your chosen platform (or all 13 if you prefer!)
  </Step>
</Steps>

Perfect for turning voice notes into structured work without manual transcription.

## Choose Your Platform

Pick one template or install multiple Zaps for different task managers. Mix and match to build your ideal automation stack.

### Task Managers (Personal & Team)

<CardGroup cols={2} role="group" aria-label="Personal and team task management templates">
  <Card title="Todoist" href="/user-guides/integrations/todoist/zaps/create-todoist-tasks-from-cleft-notes" aria-label="Create Todoist tasks from Cleft notes">
    GTD-style task management for power users
  </Card>

  <Card title="Microsoft To Do" href="/user-guides/integrations/microsoft-to-do/zaps/create-microsoft-to-do-tasks-from-cleft-notes" aria-label="Create Microsoft To Do tasks from Cleft notes">
    Seamless Microsoft 365 integration
  </Card>

  <Card title="Google Tasks" href="/user-guides/integrations/google-tasks/zaps/create-google-tasks-from-cleft-notes" aria-label="Create Google Tasks from Cleft notes">
    Gmail, Calendar, and Tasks unified
  </Card>

  <Card title="TickTick" href="/user-guides/integrations/ticktick/zaps/create-ticktick-tasks-from-cleft-notes" aria-label="Create TickTick tasks from Cleft notes">
    Advanced features with habits & recurring tasks
  </Card>

  <Card title="Things" href="/user-guides/integrations/things/zaps/create-things-todos-from-cleft-notes" aria-label="Create Things todos from Cleft notes">
    Beautiful Apple ecosystem GTD app
  </Card>
</CardGroup>

### Project Management (Team & Enterprise)

<CardGroup cols={2} role="group" aria-label="Project management and team collaboration templates">
  <Card title="Jira" href="/user-guides/integrations/jira/zaps/create-jira-issues-from-cleft-notes" aria-label="Create Jira issues from Cleft notes">
    Engineering teams and issue tracking
  </Card>

  <Card title="Asana" href="/user-guides/integrations/asana/zaps/create-asana-tasks-from-cleft-notes" aria-label="Create Asana tasks from Cleft notes">
    Team projects with dependencies and timelines
  </Card>

  <Card title="ClickUp" href="/user-guides/integrations/clickup/zaps/create-clickup-tasks-from-cleft-notes" aria-label="Create ClickUp tasks from Cleft notes">
    All-in-one workspace management
  </Card>

  <Card title="Trello" href="/user-guides/integrations/trello/zaps/create-trello-cards-from-cleft-notes" aria-label="Create Trello cards from Cleft notes">
    Visual Kanban boards for workflow
  </Card>

  <Card title="GitHub" href="/user-guides/integrations/github/zaps/create-github-issues-from-cleft-notes" aria-label="Create GitHub issues from Cleft notes">
    Engineering feedback with batch processing
  </Card>
</CardGroup>

### Knowledge & Notes (Personal Knowledge Management)

<CardGroup cols={2} role="group" aria-label="Knowledge base and note-taking templates">
  <Card title="Notion" href="/user-guides/integrations/notion/zaps/create-notion-database-items-from-cleft-notes" aria-label="Create Notion database items from Cleft notes">
    Database-driven knowledge bases
  </Card>

  <Card title="Reflect" href="/user-guides/integrations/reflect/zaps/add-to-reflect-daily-notes-from-cleft" aria-label="Add to Reflect daily notes from Cleft">
    Daily consolidation and reflection
  </Card>

  <Card title="WorkFlowy" href="/user-guides/integrations/workflowy/zaps/create-workflowy-bullets-from-cleft-notes" aria-label="Create WorkFlowy bullets from Cleft notes">
    Hierarchical outlining and organization
  </Card>
</CardGroup>

## Quick Setup (All Templates)

Every Cleft Task Zap follows the same simple pattern:

1. **Click any template above** (or use the install links below)
2. **Connect your Cleft account** (one-time setup)
3. **Connect your task platform** (Todoist, Jira, etc.)
4. **Select your target** (list, project, or space)
5. **Turn on the Zap** and start using it immediately

All templates support the same workflow:

* ✅ Automatic checkbox extraction
* ✅ "tasks" tag trigger for human review
* ✅ Customizable to run on all notes (no review step)
* ✅ Works with Cleft Plus subscription

## Common Use Cases

### 1. Meeting Notes → Action Items

Capture meeting decisions with checkboxes in Cleft. Tag with "tasks" at the end. Your task manager updates automatically with all action items.

**Platforms**: Todoist, Asana, Jira, Microsoft To Do

### 2. Customer Feedback → Feature Backlog

Voice-log customer interviews in Cleft, note feature requests as checkboxes. Tag when done reviewing. Your backlog (Notion, GitHub, Jira) has new items ready for prioritization.

**Platforms**: Jira, GitHub, Notion, Asana

### 3. Daily Standup → Team Board

Team members voice their updates in Cleft with action items. Tag with "tasks". Their assigned work appears on Trello, ClickUp, or Asana boards.

**Platforms**: Trello, ClickUp, Asana, Jira

### 4. Brain Dump → Organized System

Quick voice capture of 30+ ideas in Cleft. Review and tag only the ones worth pursuing. Immediate sync to your task system with no extra effort.

**Platforms**: All 13 — choose your favorite!

## Installation Links

Install any template with one click:

| Platform            | Template Link                                                                  |
| ------------------- | ------------------------------------------------------------------------------ |
| **Todoist**         | [Install Template](https://zapier.com/webintent/create-zap?template=255679802) |
| **Microsoft To Do** | [Install Template](https://zapier.com/webintent/create-zap?template=255679816) |
| **Google Tasks**    | [Install Template](https://zapier.com/webintent/create-zap?template=255679811) |
| **TickTick**        | [Install Template](https://zapier.com/webintent/create-zap?template=255679820) |
| **Things**          | [Install Template](https://zapier.com/webintent/create-zap?template=255679890) |
| **Jira**            | [Install Template](https://zapier.com/webintent/create-zap?template=255679510) |
| **Asana**           | [Install Template](https://zapier.com/webintent/create-zap?template=255679787) |
| **ClickUp**         | [Install Template](https://zapier.com/webintent/create-zap?template=255679464) |
| **Trello**          | [Install Template](https://zapier.com/webintent/create-zap?template=255679516) |
| **GitHub**          | [Install Template](https://zapier.com/webintent/create-zap?template=255679911) |
| **Notion**          | [Install Template](https://zapier.com/webintent/create-zap?template=255679508) |
| **Reflect**         | [Install Template](https://zapier.com/webintent/create-zap?template=255679905) |
| **WorkFlowy**       | [Install Template](https://zapier.com/webintent/create-zap?template=255679828) |

## Comparison: Which Platform?

Choosing between multiple task managers? Here's a quick guide:

### Best For Personal Use

* **Todoist**: GTD enthusiasts, power users
* **Things**: Apple ecosystem users
* **Microsoft To Do**: Microsoft 365 subscribers
* **Google Tasks**: Gmail-first workflow

### Best For Teams

* **Asana**: Complex projects with dependencies
* **Jira**: Engineering teams
* **ClickUp**: All-in-one workspace
* **Trello**: Visual Kanban workflows

### Best For Knowledge Management

* **Notion**: Database-driven systems
* **Reflect**: Daily planning & reflection
* **WorkFlowy**: Outline-based thinking

## Key Features (All Templates)

Every Cleft Task Zap includes:

* 🎯 **Checkbox extraction** — Automatically pulls `- [ ]` items from notes
* 🏷️ **"tasks" tag trigger** — Human review checkpoint before sync
* 🔄 **Batch processing** — Create multiple tasks from one note
* 🎨 **Customizable** — Change triggers, routing, and field mapping
* 📱 **Works on all devices** — Cleft on phone, tasks everywhere
* ⚡ **Lightning fast** — Tasks appear in seconds

## Customization Guide

### Change Trigger to All Notes

By default, only notes tagged with "tasks" trigger automation. To sync every note:

1. Open the Zap in Zapier
2. Edit the trigger step
3. Remove the "tags contains tasks" filter
4. Save and turn on

### Route to Different Lists/Projects

Create multiple Zaps for different destinations:

* Work Zap → Work project
* Personal Zap → Personal list
* Team Zap → Team board

Use filters to route by note content or tags.

### Add Custom Fields

Most platforms support custom fields. In Zapier, you can map:

* Priority levels
* Due dates
* Assignees
* Categories/labels
* Custom metadata

## Getting Started Now

1. **Pick a platform** from the cards above
2. **Read the template guide** (2-3 minute read)
3. **Click Install** and follow the setup steps
4. **Create a test note** in Cleft with checkboxes
5. **Tag it with "tasks"** and watch the magic happen

Questions? Check individual template pages for platform-specific setup, troubleshooting, and advanced customization.

***

Ready to automate? [Pick your platform →](#choose-your-platform) or [learn more about Zapier integration](/user-guides/zapier) 🚀