> ## Documentation Index
> Fetch the complete documentation index at: https://learn.cleftnotes.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Create Things todos from Cleft notes

> Automatically populate Things with voice-captured action items for seamless Apple ecosystem integration

Seamlessly integrate voice capture with Things, the macOS/iOS GTD powerhouse. Perfect for Apple ecosystem users who want native, beautiful task management with voice input.

<Note type="warning">
  **🟡 In Review** — Coming soon to Zapier directory. [Learn more about the template](https://zapier.com/webintent/create-zap?template=255679890).
</Note>

## Install Template

<Card title="Create Things todos from Cleft notes" icon="bolt" href="https://zapier.com/webintent/create-zap?template=255679890" aria-label="Install Zapier template to create Things todos from Cleft notes">
  One-click setup for your Things app. Takes 2 minutes.
</Card>

## What It Does

Automatically create todos in Things from Cleft voice-captured checkboxes. Perfect for Apple users running GTD-style systems who want the power of voice capture with Things' beautiful interface.

## How It Works

<Steps>
  <Step title="Voice in Cleft">
    Create a Cleft note with your ideas
  </Step>

  <Step title="Format Checkboxes">
    Add action items:

    ```markdown theme={null}
    - [ ] Review project proposal
    - [ ] Call client about timeline
    - [ ] Update team on status
    ```
  </Step>

  <Step title="Tag with 'tasks'">
    Add the **tasks** tag to your note. This is your human review checkpoint—review the items before they sync to Things as todos.
  </Step>

  <Step title="Save">
    Automation starts immediately
  </Step>

  <Step title="Extract">
    Python pulls checkboxes
  </Step>

  <Step title="Add to Things">
    Each checkbox becomes a Things todo
  </Step>

  <Step title="GTD Ready">
    Todos appear in Things' Inbox for processing
  </Step>
</Steps>

## Setup Requirements

* ✅ **Cleft Plus** subscription
* ✅ **Things** account (macOS, iOS, or iCloud sync)
* ✅ **Zapier** account (free tier works)

## Installation Steps

1. Click Install Template
2. Connect your Cleft account
3. Connect your Things account (via iCloud)
4. Configure the target list
5. Turn on the Zap

**Important**: When creating a note, add the **tasks** tag to trigger automation. This gives you a chance to review items before they sync to Things as todos.

Things will auto-populate from Cleft!

## Use Cases

### 1. Daily Voice Capture

Voice your daily ideas in Cleft. Things auto-populates your Inbox with todos ready for GTD processing.

**Time saved**: 15 minutes per day

### 2. Meeting Notes

Capture meeting action items in Cleft with checkboxes. Things gets updated with todos for follow-up.

**Time saved**: 25 minutes per meeting

### 3. Apple Ecosystem

Keep your macOS and iOS apps perfectly synchronized through voice capture in Cleft.

**Time saved**: Unified workflow across devices

## Customization

<Accordion title="Change Trigger to All Notes" role="button" aria-expanded="false">
  By default, only notes tagged with **tasks** will trigger automation (your human review checkpoint). To trigger from every note instead:

  1. Open the Zap in Zapier
  2. Edit the trigger step
  3. Remove the "tags contains tasks" filter
  4. Save and turn on

  Now every note with checkboxes will auto-sync to Things, with no review step.
</Accordion>

<Accordion title="Route to Different Areas" role="button" aria-expanded="false">
  Things uses Areas for organization. Create separate Zaps for different Areas:

  * Work
  * Personal
  * Health
  * Family

  Use filters to organize by content or tags.
</Accordion>

<Accordion title="Set Deadlines" role="button" aria-expanded="false">
  Add deadline information in your notes and map to Things' due dates.
</Accordion>

<Accordion title="Add to Projects" role="button" aria-expanded="false">
  Route todos to specific Things projects directly from Zapier.
</Accordion>

## Checkbox Format

```markdown theme={null}
- [ ] Todo 1
- [ ] Todo 2
- [ ] Todo 3
```

Each becomes a Things todo.

## Troubleshooting

<AccordionGroup>
  <Accordion title="Todos not appearing in Things" role="button" aria-expanded="false">
    1. **Checkbox format**: Verify `- [ ] text`
    2. **Zap is ON**: Check Zapier
    3. **Things sync**: Ensure Things is syncing to iCloud
    4. **Connection**: Verify Things is connected in Zapier
  </Accordion>

  <Accordion title="Not syncing across devices" role="button" aria-expanded="false">
    Make sure your Things account has iCloud sync enabled. Check Settings > Accounts in Things.
  </Accordion>
</AccordionGroup>

## Template Details

* **Template ID**: 255679890
* **Status**: 🟡 In Review
* **Trigger Type**: Note Created
* **Target Platform**: Things
* **Setup Time**: \~2 minutes
* **Best For**: Apple ecosystem GTD users

## Perfect For

* 🍎 **Apple users** invested in macOS/iOS
* 📲 **GTD practitioners** using Things
* 💻 **Mac-first** professionals
* 🎯 **Minimalist** productivity systems
* 🔄 **Sync-focused** cross-device workflows

## Related Templates

<CardGroup cols={2} role="group" aria-label="Similar personal task management templates">
  <Card title="Todoist" href="/user-guides/integrations/todoist/zaps/create-todoist-tasks-from-cleft-notes" aria-label="Create Todoist tasks from Cleft notes">
    For power users across platforms
  </Card>

  <Card title="TickTick" href="/user-guides/integrations/ticktick/zaps/create-ticktick-tasks-from-cleft-notes" aria-label="Create TickTick tasks from Cleft notes">
    For advanced features
  </Card>

  <Card title="Microsoft To Do" href="/user-guides/integrations/microsoft-to-do/zaps/create-microsoft-to-do-tasks-from-cleft-notes" aria-label="Create Microsoft To Do tasks from Cleft notes">
    For Microsoft 365
  </Card>

  <Card title="Google Tasks" href="/user-guides/integrations/google-tasks/zaps/create-google-tasks-from-cleft-notes" aria-label="Create Google Tasks from Cleft notes">
    For Google Workspace
  </Card>
</CardGroup>

## Support

* **Things Help**: [culturedcode.com/things](https://culturedcode.com/things)
* **Cleft Support**: [support.cleftnotes.com](https://support.cleftnotes.com)
* **Zapier Help**: [help.zapier.com](https://help.zapier.com)

***

Ready to bring voice to Things? [View the template →](https://zapier.com/webintent/create-zap?template=255679890) (Coming soon)