> ## Documentation Index
> Fetch the complete documentation index at: https://learn.cleftnotes.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Create Todoist tasks from Cleft notes

> Turn voice-captured action items into organized Todoist tasks with one click

Automate your personal productivity by syncing voice-captured tasks directly to Todoist. Perfect for getting-things-done enthusiasts who want hands-free task capture while maintaining their GTD system.

<Note type="success">
  **✅ Public Template** — Ready to use now with Cleft Plus
</Note>

## Install Template

<Card title="Create Todoist tasks from Cleft notes" icon="bolt" href="https://zapier.com/webintent/create-zap?template=255679802" aria-label="Install Zapier template to create Todoist tasks from Cleft notes">
  One-click setup. Works with any Todoist account. Takes 2 minutes.
</Card>

## What It Does

Automatically create tasks in Todoist from Cleft voice notes. Capture your thoughts with checkboxes and they instantly appear in your Todoist inbox, ready to organize and track.

## How It Works

<Steps>
  <Step title="Voice Capture">
    Create a Cleft note with your ideas and action items
  </Step>

  <Step title="Add Checkboxes">
    Format items as checkboxes:

    ```markdown theme={null}
    - [ ] Buy groceries
    - [ ] Call dentist
    - [ ] Review proposal
    ```
  </Step>

  <Step title="Tag with 'tasks'">
    Add the **tasks** tag to your note. This is your human review checkpoint—review the checkboxes before automation runs.
  </Step>

  <Step title="Save">
    When you save, the automation triggers instantly
  </Step>

  <Step title="Extract">
    Python pulls all unchecked checkboxes from your note
  </Step>

  <Step title="Create Tasks">
    Loops through each checkbox, creating Todoist tasks
  </Step>

  <Step title="Inbox Ready">
    Tasks appear in your Todoist inbox within seconds
  </Step>
</Steps>

## Setup Requirements

* ✅ **Cleft Plus** subscription
* ✅ **Todoist** account (free or paid)
* ✅ **Zapier** account (free tier works)

## Installation Steps

1. Click the Install Template button
2. Connect your Cleft account
3. Connect your Todoist account
4. Select your target Todoist project (usually Inbox)
5. Turn on the Zap

**Important**: When creating a note, add the **tasks** tag to trigger automation. This gives you a chance to review items before they sync to Todoist.

Start voice-capturing your tasks immediately!

## Use Cases

### 1. Morning Standup → Task List

Voice your standup updates in Cleft, add checkboxes for action items. Your Todoist list auto-updates as you talk.

**Time saved**: 10 minutes per standup

### 2. Inbox Zero with Voice

Process your email inbox, voice-log action items in Cleft. Todoist gets updated automatically without manual typing.

**Time saved**: 20 minutes per day (no manual entry)

### 3. Brain Dump → Organized Tasks

Do a quick brain dump in Cleft with checkboxes. Everything flows into Todoist, your trusted task system.

**Time saved**: 15 minutes per capture (voice capture + organization)

## Customization

<Accordion title="Change Trigger to All Notes" role="button" aria-expanded="false">
  By default, only notes tagged with **tasks** will trigger automation (your human review checkpoint). To trigger from every note instead:

  1. Open the Zap in Zapier
  2. Edit the trigger step
  3. Remove the "tags contains tasks" filter
  4. Save and turn on

  Now every note with checkboxes will auto-sync to Todoist, with no review step.
</Accordion>

<Accordion title="Send to Different Projects" role="button" aria-expanded="false">
  Create separate Zaps for different Todoist projects:

  1. Personal Zap → Personal project
  2. Work Zap → Work project
  3. Home Zap → Home project

  Use filters based on note tags or keywords to route items to the right project.
</Accordion>

<Accordion title="Add Priority Levels" role="button" aria-expanded="false">
  Set task priorities automatically:

  1. Edit the Zap in Zapier
  2. In the "Create Task" step, set a default priority
  3. Or parse priority from your note text (e.g., "!!!" for high priority)
</Accordion>

<Accordion title="Add Due Dates" role="button" aria-expanded="false">
  Todoist supports natural language due dates:

  1. In your Cleft note, mention due dates naturally
  2. Map to Todoist's due date field in Zapier
  3. Todoist automatically parses "tomorrow", "next Monday", etc.
</Accordion>

## Checkbox Format

```markdown theme={null}
- [ ] Task 1
- [ ] Task 2
- [ ] Task 3
```

Each checkbox becomes a separate Todoist task in your selected project.

## Troubleshooting

<AccordionGroup>
  <Accordion title="Tasks not appearing in Todoist" role="button" aria-expanded="false">
    1. **Checkbox format**: Confirm `- [ ] text` with space
    2. **Zap is ON**: Check Zapier dashboard
    3. **Project selected**: Verify your Todoist project is selected
    4. **Todoist permissions**: Ensure your account can create tasks
  </Accordion>

  <Accordion title="Tasks going to wrong project" role="button" aria-expanded="false">
    Edit your Zap and select the correct Todoist project in the "Create Task" step.
  </Accordion>

  <Accordion title="Zap keeps failing" role="button" aria-expanded="false">
    Check if your Todoist subscription is active. Some features require Todoist Premium.
  </Accordion>
</AccordionGroup>

## Todoist Features You'll Love

* **Natural language processing**: Add due dates like "tomorrow" or "next Friday"
* **Project organization**: Route tasks to different projects
* **Priority levels**: Mark important tasks as P1, P2, P3
* **Recurring tasks**: Set up recurring actions
* **Karma tracking**: Watch your productivity score grow

## Template Details

* **Template ID**: 255679802
* **Status**: ✅ Public
* **Trigger Type**: Note Created
* **Target Platform**: Todoist
* **Setup Time**: \~2 minutes
* **Best For**: GTD enthusiasts and personal productivity

## Perfect For

* 🎯 **GTD practitioners** using the Getting Things Done system
* 📝 **Personal productivity** focused individuals
* ✅ **Task-centric** workflow managers
* 🧠 **Brain dump** processors who need inbox management
* 📱 **Cross-device** users (web, mobile, sync everywhere)

## Related Templates

<CardGroup cols={2} role="group" aria-label="Similar personal task management templates">
  <Card title="Microsoft To Do" href="/user-guides/integrations/microsoft-to-do/zaps/create-microsoft-to-do-tasks-from-cleft-notes" aria-label="Create Microsoft To Do tasks from Cleft notes">
    For Microsoft 365 integration
  </Card>

  <Card title="TickTick" href="/user-guides/integrations/ticktick/zaps/create-ticktick-tasks-from-cleft-notes" aria-label="Create TickTick tasks from Cleft notes">
    For advanced task management
  </Card>

  <Card title="Things" href="/user-guides/integrations/things/zaps/create-things-todos-from-cleft-notes" aria-label="Create Things todos from Cleft notes">
    For Apple ecosystem users
  </Card>

  <Card title="Google Tasks" href="/user-guides/integrations/google-tasks/zaps/create-google-tasks-from-cleft-notes" aria-label="Create Google Tasks from Cleft notes">
    For Google Workspace users
  </Card>
</CardGroup>

## Support

* **Todoist Help**: [todoist.com/help](https://todoist.com/help)
* **Cleft Support**: [support.cleftnotes.com](https://support.cleftnotes.com)
* **Zapier Help**: [help.zapier.com](https://help.zapier.com)

***

Ready to capture tasks hands-free? [Install now →](https://zapier.com/webintent/create-zap?template=255679802)