Systems Builders
How to create scalable business systems and automated processes using Cleft
New to Cleft?
Start with our guides on making voice notes and organizing notes to get the most out of your systems work. Also check out how Innovation Leaders use Cleft for scaling operations.
Common Challenges
How do I capture process improvements quickly?
How do I capture process improvements quickly?
Getting optimization ideas documented immediately is crucial.Cleft helps by:
- Brain dumping workflow insights (with voice notes)
- Capturing immediate fixes (using widgets)
- Listing improvement actions
- Noting efficiency gains (with custom instructions)
How do I track implementation actions?
How do I track implementation actions?
Turning insights into executed improvements needs clear next steps.Cleft helps by:
- Brain dumping action items
- Listing team assignments (with shareable links)
- Capturing quick wins
- Noting implementation priorities (using tags)
How do I capture scaling opportunities?
How do I capture scaling opportunities?
Getting growth ideas into action requires immediate capture.Cleft helps by:
- Brain dumping scaling insights
- Listing expansion actions (with Notion integration)
- Capturing resource needs
- Noting bottleneck solutions
How do I organize improvement ideas?
How do I organize improvement ideas?
Turning best practices into action requires quick capture.Cleft helps by:
- Brain dumping success patterns
- Listing replication steps (using templates)
- Capturing team learnings
- Noting priority actions (with Zapier automation)
Power up your workflow: Check out our Workflow Recipes and Apple Shortcuts integration for systems automation possibilities.
A Day Using Cleft
1
Systems Review (8:00 - 11:00)
2
Quick Insights
Brain dump improvement ideas while reviewing morning metrics.
3
Action Items
List immediate fixes and optimization opportunities.
4
Team Actions
Capture specific next steps for each team to implement.
Operations Management (11:00 - 4:00)
Process Improvements- Brain dump optimization ideas
- List immediate fixes
- Capture quick wins
- Note implementation steps
- List team assignments
- Capture feedback items
Systems Development (4:00 - 7:00)
Optimization Actions- Brain dump process updates
- List priority changes
- Note efficiency gains
- Capture key learnings
- List tomorrow’s actions
- Note team priorities