Apple Shortcuts Gallery

Supercharge your Cleft workflow with these proven Apple Shortcuts. Copy, customize, and automate your way to higher productivity.

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Quick Setup Guide

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Essential Shortcuts

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Quick Capture Shortcuts

Voice Brain Dump

Use for: Capturing scattered thoughts quicklyTrigger: “Hey Siri, brain dump”Actions:

1. Text input: “What’s on your mind?”
2. Start Cleft recording
3. Speak your thoughts
4. Auto-save to “Brain Dump” folder
5. Optional: Set reminder to review in 1 hour

Customization Ideas:

• Add time/date stamp to recording title
• Auto-tag with #braindump
• Send to specific folder based on time of day

Meeting Prep Recorder

Use for: Quick pre-meeting preparationTrigger: “Hey Siri, prep meeting”Actions:

1. Get upcoming calendar event
2. Text input: “Meeting objectives and key points”
3. Start Cleft recording with meeting title
4. Auto-tag with #meeting-prep
5. Set reminder 5 minutes before meeting

Customization Ideas:

• Pull meeting attendees from calendar
• Auto-create follow-up reminder
• Export prep notes to calendar event

Idea Capture on the Go

Use for: Capturing ideas while walking, driving, or away from deskTrigger: Double-tap Apple Watch or “Hey Siri, idea”Actions:

1. Start Cleft recording immediately
2. Auto-title with current location and time
3. Add #idea tag
4. Save to “Ideas” folder
5. Optional: Add to daily review list

Customization Ideas:

• Include weather/location context
• Auto-share with specific team members
• Create calendar reminder to review ideas weekly

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Workflow Automation Shortcuts

Daily Planning Assistant

Use for: Structured daily planning routineTrigger: Time-based (7:00 AM) or manualActions:

1. Display motivational quote or weather
2. Start Cleft recording for daily planning
3. Prompt: “Today’s priorities, energy level, and intentions”
4. Auto-tag with #daily-planning
5. Export summary to calendar for reference
6. Set evening review reminder

Customization Ideas:

• Include previous day’s incomplete tasks
• Add health data (sleep, steps) for energy context
• Connect to task manager for priority alignment

Project Status Recorder

Use for: Regular project updates and trackingTrigger: “Hey Siri, project update”Actions:

1. Choose from list of active projects
2. Start Cleft recording with project name
3. Prompt structured questions: “Progress, blockers, next steps”
4. Auto-tag with project name
5. Export to project management tool or email stakeholders

Customization Ideas:

• Pull current project status from task manager
• Auto-schedule next update reminder
• Create different templates for different project types

Learning Session Processor

Use for: Capturing insights from books, courses, or meetingsTrigger: “Hey Siri, capture learning”Actions:

1. Text input: “Source (book, course, meeting)”
2. Start Cleft recording
3. Prompt: “Key insights, applications, and follow-up questions”
4. Auto-tag with #learning and source category
5. Add to reading/learning database
6. Create follow-up reminders for application

Customization Ideas:

• Connect to reading list or course tracker
• Auto-create study/review reminders
• Export key quotes to note-taking system

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Advanced Automation Shortcuts

Smart Meeting Follow-up

Use for: Comprehensive meeting follow-up workflowTrigger: When calendar event endsActions:

1. Pull meeting details from calendar
2. Start Cleft recording: “Action items, decisions, follow-ups”
3. Process recording with custom instructions
4. Extract action items and assign due dates
5. Create calendar events for follow-up tasks
6. Send summary email to attendees
7. Add to project tracking system

Customization Ideas:

• Different templates for different meeting types
• Integration with CRM for client meetings
• Automatic project milestone updates

Weekly Review Orchestrator

Use for: Comprehensive weekly planning and reviewTrigger: Sunday evening or Friday afternoonActions:

1. Gather data: completed tasks, calendar events, metrics
2. Start structured Cleft recording with prompts:
   • “Week’s accomplishments and lessons learned”
   • “Goal progress and priority adjustments”
   • “Next week’s focus areas”
3. Process with custom instructions
4. Update goal tracking systems
5. Create next week’s priority list
6. Schedule time for top priorities
7. Send accountability update to coach/partner

Customization Ideas:

• Include health/habit tracking data
• Connect to financial or business metrics
• Create different versions for different life areas

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Specialized Use Case Shortcuts

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For Sales Professionals

Post-Call Client Summary

Trigger: After ending a call in specific contactsActions:

1. Pull contact information and call duration
2. Start Cleft recording: “Client needs, next steps, proposal requirements”
3. Process with sales-specific custom instructions
4. Update CRM with call summary and next actions
5. Schedule follow-up activities
6. Add to sales pipeline tracking

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For Content Creators

Content Idea Processor

Trigger: “Hey Siri, content idea”Actions:

1. Start Cleft recording for content brainstorming
2. Process with content-specific custom instructions
3. Extract title, key points, and target audience
4. Add to content calendar
5. Create research reminders for supporting materials
6. Set creation and publication timeline

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For Students

Lecture Note Enhancer

Trigger: When leaving class locationActions:

1. Identify which class based on calendar/location
2. Start Cleft recording: “Key insights and questions from lecture”
3. Process with academic custom instructions
4. Create study reminders based on content
5. Add questions to office hours list
6. Update study schedule with new material

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For Consultants

Client Discovery Session

Trigger: Before client meetingsActions:

1. Pull client information from CRM
2. Start pre-meeting Cleft recording for discovery questions
3. After meeting: Record insights and recommendations
4. Process with consulting-specific custom instructions
5. Generate client summary and proposal outline
6. Create project timeline and resource estimates
7. Schedule proposal follow-up

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Integration Shortcuts

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Task Management Integration

Voice-to-Task Processor

Actions:

1. Start Cleft recording for task capture
2. Process with task-specific custom instructions
3. Extract actionable items with priorities
4. Create tasks in your preferred task manager
5. Set appropriate due dates and contexts
6. Add to daily/weekly planning lists

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Calendar Integration

Meeting Scheduler Assistant

Actions:

1. Voice record meeting requirements and preferences
2. Process scheduling constraints and attendee needs
3. Find available meeting times
4. Create calendar events with agenda items
5. Send meeting invites with preparation materials
6. Set pre-meeting preparation reminders

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Communication Integration

Email Draft Generator

Actions:

1. Choose recipient and email type
2. Start Cleft recording with message content
3. Process with professional email custom instructions
4. Generate draft with proper formatting and tone
5. Review and send or save as draft
6. Create follow-up reminders if needed

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Shortcut Customization Tips

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Making Shortcuts Your Own

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Troubleshooting Common Issues

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Advanced Shortcut Ideas

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Context-Aware Automation

Create shortcuts that adapt based on:

• Time of day - Different processing for morning vs evening captures
• Location - Work vs home vs travel modes
• Calendar context - Meeting prep vs deep work vs personal time
• Energy levels - High focus vs administrative task modes

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Multi-Step Workflows

Build complex automation chains:

1. Capture → Process → Organize → Act → Review
2. Input → Enhance → Distribute → Track → Follow-up
3. Research → Synthesize → Decide → Plan → Execute