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Advanced Formatting Techniques

Unlock the full power of Cleft’s AI processing with sophisticated formatting techniques that transform raw voice notes into polished, professional content.
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Formatting Principles

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Structure Over Style

Focus on logical organization that serves your workflow:
  • Hierarchical information - Most important points first
  • Scannable layout - Easy to quickly find key information
  • Consistent patterns - Same format for similar content types
  • Action-oriented - Emphasis on what to do next

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Content Types and Their Formats

Use when: Documenting important choices and their rationale
DECISION: [Clear statement of what was decided]

CONTEXT: [Why this decision was needed]

OPTIONS CONSIDERED:
- Option A: [Brief description] - Pros: X, Cons: Y
- Option B: [Brief description] - Pros: X, Cons: Y

CHOSEN APPROACH: [Selected option with reasoning]

IMPLICATIONS: [What changes because of this decision]

REVIEW DATE: [When to revisit this decision]

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Advanced Formatting Techniques

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Visual Hierarchy with Emojis and Symbols

Create clear visual scanning patterns:

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Advanced Sectioning Patterns

The SOAR Framework

Strengths | Opportunities | Aspirations | ResultsPerfect for strategic thinking and planning sessions
💪 STRENGTHS: [What's working well]
🎯 OPPORTUNITIES: [What we could do]
🌟 ASPIRATIONS: [What we want to achieve]
📈 RESULTS: [Specific outcomes to measure]

The 5W1H Framework

Who | What | When | Where | Why | HowComprehensive information capture
👤 WHO: [People involved]
📋 WHAT: [What needs to happen]  
📅 WHEN: [Timeline and deadlines]
📍 WHERE: [Location or context]
🤔 WHY: [Purpose and motivation]
🔧 HOW: [Methods and approach]

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Dynamic Section Headers

Create headers that adapt to content type:

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Conditional Formatting

Teach Cleft to format based on content patterns:

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Professional Document Formatting

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Executive Summary Pattern

For high-stakes communications: 
📊 EXECUTIVE SUMMARY

SITUATION: [Current state in one sentence]
RECOMMENDATION: [What should be done]  
RATIONALE: [Why this is the right approach]
IMPACT: [Expected outcomes and benefits]
TIMELINE: [Key milestones and completion]
RESOURCES: [What's needed to succeed]

📋 DETAILED BREAKDOWN
[Comprehensive information organized by topic]

⏭️ NEXT STEPS
[Immediate actions with owners and dates]

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Project Communication Template

🚀 PROJECT UPDATE: [Project Name]

📊 HEADLINE STATUS: [Green/Yellow/Red with brief reason]

✅ COMPLETED:
- [Specific accomplishments with dates]

🎯 CURRENT FOCUS:  
- [What team is working on now]

📅 UPCOMING MILESTONES:
- [Date]: [Deliverable] - [Owner]

⚠️ ISSUES & MITIGATION:
- [Problem]: [Impact] - [Solution/Owner]

🆘 ESCALATION NEEDED:
- [Item requiring senior attention]

📈 KEY METRICS:
- [Metric]: [Current value] [Trend: ↑↓→]

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Decision Briefing Format

For important choices requiring stakeholder input: 
🎯 DECISION BRIEF: [Decision Title]

⏰ DECISION NEEDED BY: [Date and why]

📋 BACKGROUND:
[Context that led to this decision point]

📊 OPTIONS ANALYSIS:

OPTION A: [Name]
✅ Pros: [Benefits]
❌ Cons: [Drawbacks]  
💰 Cost: [Financial impact]
⏱️ Timeline: [Implementation time]

OPTION B: [Name]
[Same format as Option A]

🎯 RECOMMENDATION: [Preferred option]
REASONING: [Why this option is best]

🤝 STAKEHOLDER INPUT NEEDED:
- [Person]: [What input you need from them]

📅 IMPLEMENTATION TIMELINE:
[If recommendation accepted, what happens when]

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Advanced Customization Techniques

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Persona-Based Formatting

Adjust tone and detail level based on audience: 
"Format for senior leadership consumption:
- Lead with business impact and ROI
- Include risk assessment
- Provide clear recommendations
- Limit to key points only
- Use metrics and data to support points
- Include competitive/market context where relevant"

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Multi-Document Formatting

When creating content that feeds into different systems:

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Quality Control Patterns

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Self-Checking Instructions

Build quality assurance into your custom instructions: 
"Before finalizing, verify:

COMPLETENESS CHECK:
✅ All key points from voice note included
✅ Action items have owners and dates  
✅ Important context preserved
✅ Nothing critical missed

CLARITY CHECK:
✅ Headers clearly indicate content
✅ Sections are logically organized
✅ Language is appropriate for audience
✅ Acronyms and jargon explained

ACTIONABILITY CHECK:
✅ Next steps are specific and concrete
✅ Responsibilities are clearly assigned
✅ Timelines are realistic and stated
✅ Success criteria are defined

If any check fails, revise that section before presenting output."

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Consistency Enforcement

Maintain formatting standards across all notes:

Custom Instructions Library

Apply these formatting techniques to ready-made templates

Prompt Templates

See formatting techniques in action with copy-paste templates