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Build your visual project boards directly from voice notes. Perfect for teams using Kanban-style workflows who want to skip manual card creation and focus on moving work forward.
✅ Public Template — Ready to use now with Cleft Plus

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Install Template

Create Trello cards from Cleft notes

One-click setup for your Trello board. Takes 2 minutes.

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What It Does

Automatically create cards on your Trello boards from voice-captured checkboxes. Perfect for brainstorming sessions, sprint planning, or any workflow where you want to move from idea capture directly to your visual board.

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How It Works

1

Voice Capture

Create a Cleft note with your ideas or action items
2

Format Checkboxes

Add checkboxes for items you want on your board:
- [ ] Redesign landing page
- [ ] Fix mobile responsiveness
- [ ] Update pricing page
3

Tag with 'tasks'

Add the tasks tag to your note. This is your human review checkpoint—review the items before they become Trello cards.
4

Save Note

When you save, the automation triggers
5

Extract Items

Python extracts all unchecked checkboxes
6

Create Cards

Each checkbox becomes a Trello card
7

Visual Board

Cards appear on your board, ready to organize

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Setup Requirements

  • ✅ Cleft Plus subscription
  • ✅ Trello account with a board
  • ✅ Zapier account (free tier works)
  • ✅ Permission to add cards to your Trello board

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Installation Steps

  1. Click the Install Template button above
  2. Connect your Cleft account
  3. Connect your Trello account
  4. Select your target board and list
  5. Turn on the Zap
Important: When creating a note, add the tasks tag to trigger automation. This gives you a chance to review items before they sync to Trello. Your Trello board will auto-populate from Cleft notes!

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Use Cases

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1. Brainstorm Session → Sprint Board

Brainstorm ideas in Cleft with checkboxes. Cards appear on your Trello sprint board instantly, ready to estimate and assign. Time saved: 25 minutes per session (no manual card entry)

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2. Product Review → Backlog

Capture feature requests during product review in Cleft. Trello cards automatically populate your backlog, saving planning time. Time saved: 30 minutes per review (no manual data entry)

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3. Customer Feedback → Feature Requests

Voice-log customer feedback in Cleft with checkboxes for feature ideas. They flow into Trello’s feature request list for prioritization. Time saved: 20 minutes per batch (skip transcription and card creation)

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Customization

By default, only notes tagged with tasks will trigger automation (your human review checkpoint). To trigger from every note instead:
  1. Open the Zap in Zapier
  2. Edit the trigger step
  3. Remove the “tags contains tasks” filter
  4. Save and turn on
Now every note with checkboxes will auto-sync to Trello, with no review step.
Route cards to different lists based on content:
  1. Create multiple Zaps with different list targets
  2. Use filters to route based on note tags or content
  3. Example:
    • Bugs → “Bug List”
    • Features → “Feature Requests”
    • General → “To Do”
Enhance cards with Trello labels and metadata:
  1. Edit your Zap in Zapier
  2. Add labels in the “Create Card” step
  3. Add checklists or descriptions
  4. This helps with prioritization and filtering
Control where cards appear on your list:
  1. Set cards to appear at top (urgent items)
  2. Or at bottom (backlog items)
  3. Decide based on your workflow

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Checkbox Format

- [ ] Design mockups
- [ ] Get stakeholder approval
- [ ] Implement feature
Each checkbox becomes a Trello card in your selected list.

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Troubleshooting

  1. Checkbox format: Verify - [ ] text format
  2. Zap is ON: Check Zapier dashboard
  3. List selected: Confirm you chose the correct Trello list
  4. Board access: Ensure your Trello account can add to that board
  5. Zap runs: Check Zapier’s activity log
Edit your Zap and select the correct Trello list in the “Create Card” step.
Trello card titles have character limits. Use concise checkbox text:
  • Good: - [ ] Fix login page bug
  • Too long: - [ ] Fix the login page bug that occurs when users try to reset their password using a custom domain

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Trello Workflow Tips

  • Use swimlanes for different projects or teams
  • Kanban columns: To Do → In Progress → In Review → Done
  • Color labels: Red for bugs, yellow for features, blue for tasks
  • Combine with Power-Ups: Add extra functionality to Trello
  • Bulk operations: Move multiple cards at once for sprint planning

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Template Details

  • Template ID: 255679516
  • Status: ✅ Public
  • Trigger Type: Note Created
  • Target Platform: Trello
  • Setup Time: ~2 minutes
  • Best For: Kanban and visual project management

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Perfect For

  • 🎨 Visual thinkers who need to see the board
  • 👥 Collaborative teams sharing visible project status
  • 🔄 Agile teams running sprints and standups
  • 📋 Flexible workflows with Kanban columns
  • 🚀 Fast-moving teams capturing ideas into projects

Jira

For engineering and software tracking

Asana

For complex project workflows

ClickUp

For all-in-one workspace management

GitHub

For developer-focused issue tracking

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Support

Ready to build your Trello boards from voice notes? Install now →