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Transform your voice-captured ideas into actionable tasks across your favorite platforms. Our Cleft Task Zaps collection brings together 13 pre-built templates that sync checkboxes from Cleft directly to task managers, project tools, and knowledge bases.
The fastest way to automate your workflow — From voice capture to task creation in 4 simple steps.

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How Cleft Task Zaps Work

1

Voice Capture

Create a Cleft note with your ideas, meetings, or brainstorms
2

Add Checkboxes

Format action items as checkboxes:
- [ ] Task 1
- [ ] Task 2
- [ ] Task 3
3

Tag with 'tasks'

Add the tasks tag to your note—this is your human review checkpoint before automation runs
4

Auto-Sync

All checkboxes instantly flow to your chosen platform (or all 13 if you prefer!)
Perfect for turning voice notes into structured work without manual transcription.

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Choose Your Platform

Pick one template or install multiple Zaps for different task managers. Mix and match to build your ideal automation stack.

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Task Managers (Personal & Team)

Todoist

GTD-style task management for power users

Microsoft To Do

Seamless Microsoft 365 integration

Google Tasks

Gmail, Calendar, and Tasks unified

TickTick

Advanced features with habits & recurring tasks

Things

Beautiful Apple ecosystem GTD app

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Project Management (Team & Enterprise)

Jira

Engineering teams and issue tracking

Asana

Team projects with dependencies and timelines

ClickUp

All-in-one workspace management

Trello

Visual Kanban boards for workflow

GitHub

Engineering feedback with batch processing

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Knowledge & Notes (Personal Knowledge Management)

Notion

Database-driven knowledge bases

Reflect

Daily consolidation and reflection

WorkFlowy

Hierarchical outlining and organization

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Quick Setup (All Templates)

Every Cleft Task Zap follows the same simple pattern:
  1. Click any template above (or use the install links below)
  2. Connect your Cleft account (one-time setup)
  3. Connect your task platform (Todoist, Jira, etc.)
  4. Select your target (list, project, or space)
  5. Turn on the Zap and start using it immediately
All templates support the same workflow:
  • ✅ Automatic checkbox extraction
  • ✅ “tasks” tag trigger for human review
  • ✅ Customizable to run on all notes (no review step)
  • ✅ Works with Cleft Plus subscription

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Common Use Cases

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1. Meeting Notes → Action Items

Capture meeting decisions with checkboxes in Cleft. Tag with “tasks” at the end. Your task manager updates automatically with all action items. Platforms: Todoist, Asana, Jira, Microsoft To Do

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2. Customer Feedback → Feature Backlog

Voice-log customer interviews in Cleft, note feature requests as checkboxes. Tag when done reviewing. Your backlog (Notion, GitHub, Jira) has new items ready for prioritization. Platforms: Jira, GitHub, Notion, Asana

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3. Daily Standup → Team Board

Team members voice their updates in Cleft with action items. Tag with “tasks”. Their assigned work appears on Trello, ClickUp, or Asana boards. Platforms: Trello, ClickUp, Asana, Jira

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4. Brain Dump → Organized System

Quick voice capture of 30+ ideas in Cleft. Review and tag only the ones worth pursuing. Immediate sync to your task system with no extra effort. Platforms: All 13 — choose your favorite! Install any template with one click:
PlatformTemplate Link
TodoistInstall Template
Microsoft To DoInstall Template
Google TasksInstall Template
TickTickInstall Template
ThingsInstall Template
JiraInstall Template
AsanaInstall Template
ClickUpInstall Template
TrelloInstall Template
GitHubInstall Template
NotionInstall Template
ReflectInstall Template
WorkFlowyInstall Template

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Comparison: Which Platform?

Choosing between multiple task managers? Here’s a quick guide:

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Best For Personal Use

  • Todoist: GTD enthusiasts, power users
  • Things: Apple ecosystem users
  • Microsoft To Do: Microsoft 365 subscribers
  • Google Tasks: Gmail-first workflow

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Best For Teams

  • Asana: Complex projects with dependencies
  • Jira: Engineering teams
  • ClickUp: All-in-one workspace
  • Trello: Visual Kanban workflows

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Best For Knowledge Management

  • Notion: Database-driven systems
  • Reflect: Daily planning & reflection
  • WorkFlowy: Outline-based thinking

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Key Features (All Templates)

Every Cleft Task Zap includes:
  • 🎯 Checkbox extraction — Automatically pulls - [ ] items from notes
  • 🏷️ “tasks” tag trigger — Human review checkpoint before sync
  • 🔄 Batch processing — Create multiple tasks from one note
  • 🎨 Customizable — Change triggers, routing, and field mapping
  • 📱 Works on all devices — Cleft on phone, tasks everywhere
  • ⚡ Lightning fast — Tasks appear in seconds

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Customization Guide

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Change Trigger to All Notes

By default, only notes tagged with “tasks” trigger automation. To sync every note:
  1. Open the Zap in Zapier
  2. Edit the trigger step
  3. Remove the “tags contains tasks” filter
  4. Save and turn on

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Route to Different Lists/Projects

Create multiple Zaps for different destinations:
  • Work Zap → Work project
  • Personal Zap → Personal list
  • Team Zap → Team board
Use filters to route by note content or tags.

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Add Custom Fields

Most platforms support custom fields. In Zapier, you can map:
  • Priority levels
  • Due dates
  • Assignees
  • Categories/labels
  • Custom metadata

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Getting Started Now

  1. Pick a platform from the cards above
  2. Read the template guide (2-3 minute read)
  3. Click Install and follow the setup steps
  4. Create a test note in Cleft with checkboxes
  5. Tag it with “tasks” and watch the magic happen
Questions? Check individual template pages for platform-specific setup, troubleshooting, and advanced customization.
Ready to automate? Pick your platform → or learn more about Zapier integration 🚀