Skip to main content
Add voice-captured items as structured bullets in your WorkFlowy outline. Perfect for note-takers and outline-focused thinkers who want to preserve hierarchy and structure from voice input.
🟡 In Review — Coming soon to Zapier directory. Learn more about the template.

​
Install Template

Create WorkFlowy bullets from Cleft notes

One-click setup for your WorkFlowy account. Takes 2 minutes.

​
What It Does

Automatically create bullets in your WorkFlowy outline from Cleft voice-captured checkboxes. Perfect for outline-based thinking and hierarchical note organization with voice input.

​
How It Works

1

Voice Capture

Create a Cleft note with your ideas
2

Format Checkboxes

Add items as checkboxes:
- [ ] Project Alpha kickoff
- [ ] Team brainstorm session
- [ ] Client feedback integration
3

Tag with 'tasks'

Add the tasks tag to your note. This is your human review checkpoint—review the items before they sync to WorkFlowy as bullets.
4

Save

Automation triggers immediately
5

Extract

Python pulls all unchecked items
6

Create Bullets

Each checkbox becomes a WorkFlowy bullet
7

Outline Ready

Bullets appear in your WorkFlowy for organization and nesting

​
Setup Requirements

  • ✅ Cleft Plus subscription
  • ✅ WorkFlowy account (free or Premium)
  • ✅ Zapier account (free tier works)

​
Installation Steps

  1. Click Install Template
  2. Connect your Cleft account
  3. Connect your WorkFlowy account
  4. Select your target list
  5. Turn on the Zap
Important: When creating a note, add the tasks tag to trigger automation. This gives you a chance to review items before they sync to WorkFlowy as bullets. WorkFlowy will auto-populate from Cleft!

​
Use Cases

​
1. Brain Dump → Outline

Voice your raw ideas in Cleft. WorkFlowy turns them into a structured outline for later organization. Time saved: 20 minutes per session

​
2. Research Collection → Reference

Gather research findings in Cleft with checkboxes. WorkFlowy builds a hierarchical knowledge base. Time saved: 30 minutes per research session

​
3. Project Planning → Outline Structure

Capture project ideas in Cleft. WorkFlowy creates the initial outline for detailed planning. Time saved: 25 minutes per project

​
Customization

By default, only notes tagged with tasks will trigger automation (your human review checkpoint). To trigger from every note instead:
  1. Open the Zap in Zapier
  2. Edit the trigger step
  3. Remove the “tags contains tasks” filter
  4. Save and turn on
Now every note with checkboxes will auto-sync to WorkFlowy, with no review step.
Create separate Zaps for different WorkFlowy lists. Use filters to organize by project or topic.
WorkFlowy supports nesting. Configure your Zap to add bullets under specific parent items.
Route different content to different WorkFlowy projects or lists based on keywords or tags.

​
Checkbox Format

- [ ] Bullet 1
- [ ] Bullet 2
- [ ] Bullet 3
Each becomes a WorkFlowy bullet.

​
Troubleshooting

  1. Checkbox format: Verify - [ ] text
  2. Zap is ON: Check Zapier dashboard
  3. WorkFlowy connection: Ensure proper setup
Edit the Zap and select the correct WorkFlowy list or location.

​
Template Details

  • Template ID: 255679828
  • Status: 🟡 In Review
  • Trigger Type: Note Created
  • Target Platform: WorkFlowy
  • Setup Time: ~2 minutes
  • Best For: Hierarchical outline organization

​
Perfect For

  • 📝 Outline-first thinkers
  • 🎯 GTD practitioners using WorkFlowy
  • 🧠 Brainstorm processors
  • 📚 Knowledge collectors building reference systems
  • 🔍 Research-oriented professionals

Notion

For database-style knowledge bases

Reflect

For daily reflection

Todoist

For task execution

Trello

For visual project management

​
Support

Ready to outline with voice? View the template → (Coming soon)