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Keep your Google Tasks perfectly in sync with voice-captured action items. Ideal for teams fully invested in Google Workspace who want seamless integration between Gmail, Calendar, and Tasks.
🟡 In Review — Coming soon to Zapier directory. Learn more about the template.

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Install Template

Create Google Tasks from Cleft notes

One-click setup for your Google account. Takes 2 minutes.

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What It Does

Automatically create tasks in Google Tasks from Cleft voice notes. Perfect for Google Workspace users who want voice capture without leaving their Gmail/Calendar ecosystem.

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How It Works

1

Voice Capture

Create a note in Cleft with your action items
2

Add Checkboxes

Format with checkboxes:
- [ ] Complete expense report
- [ ] Schedule team lunch
- [ ] Review quarterly goals
3

Tag with 'tasks'

Add the tasks tag to your note. This is your human review checkpoint—review the items before they sync to Google Tasks.
4

Save

Automation triggers immediately
5

Extract

Python pulls all unchecked checkboxes
6

Create in Google Tasks

Each checkbox becomes a task in your Google account
7

Google Ecosystem

Tasks integrate with Gmail, Calendar, and other Google tools

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Setup Requirements

  • ✅ Cleft Plus subscription
  • ✅ Google Account with Tasks enabled
  • ✅ Zapier account (free tier works)

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Installation Steps

  1. Click Install Template
  2. Connect your Cleft account
  3. Connect your Google account (same one as Gmail/Calendar)
  4. Select your tasks list
  5. Turn on the Zap
Important: When creating a note, add the tasks tag to trigger automation. This gives you a chance to review items before they sync to Google Tasks. Your Google Tasks will auto-populate from Cleft!

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Use Cases

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1. Gmail-Based Workflow

Process your inbox, voice-log action items in Cleft. Google Tasks auto-updates alongside your Gmail management. Time saved: 20 minutes per day

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2. Calendar + Tasks Coordination

Capture meeting follow-ups during calendar reviews. Tasks flow into Google Tasks automatically. Time saved: 15 minutes per meeting

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3. Google Workspace Integration

Keep your entire Google productivity suite synchronized—Calendar, Gmail, Drive, and Tasks all connected. Time saved: 30 minutes per day (unified system)

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Customization

By default, only notes tagged with tasks will trigger automation (your human review checkpoint). To trigger from every note instead:
  1. Open the Zap in Zapier
  2. Edit the trigger step
  3. Remove the “tags contains tasks” filter
  4. Save and turn on
Now every note with checkboxes will auto-sync to Google Tasks, with no review step.
Google Tasks supports multiple lists. Create separate Zaps for:
  • Work tasks
  • Personal tasks
  • Project-specific tasks
Use filters to route items to the right list.
Google Tasks supports natural language due dates. Mention dates in your Cleft note and map them in Zapier.

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Checkbox Format

- [ ] Task 1
- [ ] Task 2
- [ ] Task 3
Each becomes a Google Task.

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Troubleshooting

  1. Checkbox format: Verify - [ ] text
  2. Zap is ON: Check Zapier dashboard
  3. Google connection: Ensure proper authentication
  4. Tasks enabled: Verify Tasks is enabled in your Google account
Edit the Zap and select the correct Google Tasks list.

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Template Details

  • Template ID: 255679811
  • Status: 🟡 In Review
  • Trigger Type: Note Created
  • Target Platform: Google Tasks
  • Setup Time: ~2 minutes
  • Best For: Google Workspace integration

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Perfect For

  • 📧 Gmail-centric professionals
  • 📅 Calendar-driven workflows
  • 🔗 Google Workspace teams
  • 🌐 Cross-platform Google integration
  • ☁️ Cloud-native tool users

Todoist

For advanced task management

Microsoft To Do

For Microsoft 365 integration

TickTick

For power users

Things

For Apple ecosystem

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Support

Ready to sync your Google Tasks? View the template → (Coming soon)