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Seamlessly integrate voice capture with Things, the macOS/iOS GTD powerhouse. Perfect for Apple ecosystem users who want native, beautiful task management with voice input.
🟡 In Review — Coming soon to Zapier directory. Learn more about the template.

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Install Template

Create Things todos from Cleft notes

One-click setup for your Things app. Takes 2 minutes.

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What It Does

Automatically create todos in Things from Cleft voice-captured checkboxes. Perfect for Apple users running GTD-style systems who want the power of voice capture with Things’ beautiful interface.

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How It Works

1

Voice in Cleft

Create a Cleft note with your ideas
2

Format Checkboxes

Add action items:
- [ ] Review project proposal
- [ ] Call client about timeline
- [ ] Update team on status
3

Tag with 'tasks'

Add the tasks tag to your note. This is your human review checkpoint—review the items before they sync to Things as todos.
4

Save

Automation starts immediately
5

Extract

Python pulls checkboxes
6

Add to Things

Each checkbox becomes a Things todo
7

GTD Ready

Todos appear in Things’ Inbox for processing

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Setup Requirements

  • ✅ Cleft Plus subscription
  • ✅ Things account (macOS, iOS, or iCloud sync)
  • ✅ Zapier account (free tier works)

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Installation Steps

  1. Click Install Template
  2. Connect your Cleft account
  3. Connect your Things account (via iCloud)
  4. Configure the target list
  5. Turn on the Zap
Important: When creating a note, add the tasks tag to trigger automation. This gives you a chance to review items before they sync to Things as todos. Things will auto-populate from Cleft!

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Use Cases

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1. Daily Voice Capture

Voice your daily ideas in Cleft. Things auto-populates your Inbox with todos ready for GTD processing. Time saved: 15 minutes per day

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2. Meeting Notes

Capture meeting action items in Cleft with checkboxes. Things gets updated with todos for follow-up. Time saved: 25 minutes per meeting

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3. Apple Ecosystem

Keep your macOS and iOS apps perfectly synchronized through voice capture in Cleft. Time saved: Unified workflow across devices

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Customization

By default, only notes tagged with tasks will trigger automation (your human review checkpoint). To trigger from every note instead:
  1. Open the Zap in Zapier
  2. Edit the trigger step
  3. Remove the “tags contains tasks” filter
  4. Save and turn on
Now every note with checkboxes will auto-sync to Things, with no review step.
Things uses Areas for organization. Create separate Zaps for different Areas:
  • Work
  • Personal
  • Health
  • Family
Use filters to organize by content or tags.
Add deadline information in your notes and map to Things’ due dates.
Route todos to specific Things projects directly from Zapier.

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Checkbox Format

- [ ] Todo 1
- [ ] Todo 2
- [ ] Todo 3
Each becomes a Things todo.

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Troubleshooting

  1. Checkbox format: Verify - [ ] text
  2. Zap is ON: Check Zapier
  3. Things sync: Ensure Things is syncing to iCloud
  4. Connection: Verify Things is connected in Zapier
Make sure your Things account has iCloud sync enabled. Check Settings > Accounts in Things.

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Template Details

  • Template ID: 255679890
  • Status: 🟡 In Review
  • Trigger Type: Note Created
  • Target Platform: Things
  • Setup Time: ~2 minutes
  • Best For: Apple ecosystem GTD users

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Perfect For

  • 🍎 Apple users invested in macOS/iOS
  • 📲 GTD practitioners using Things
  • 💻 Mac-first professionals
  • 🎯 Minimalist productivity systems
  • 🔄 Sync-focused cross-device workflows

Todoist

For power users across platforms

TickTick

For advanced features

Microsoft To Do

For Microsoft 365

Google Tasks

For Google Workspace

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Support

Ready to bring voice to Things? View the template → (Coming soon)