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Automate your personal productivity by syncing voice-captured tasks directly to Todoist. Perfect for getting-things-done enthusiasts who want hands-free task capture while maintaining their GTD system.
✅ Public Template — Ready to use now with Cleft Plus

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Install Template

Create Todoist tasks from Cleft notes

One-click setup. Works with any Todoist account. Takes 2 minutes.

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What It Does

Automatically create tasks in Todoist from Cleft voice notes. Capture your thoughts with checkboxes and they instantly appear in your Todoist inbox, ready to organize and track.

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How It Works

1

Voice Capture

Create a Cleft note with your ideas and action items
2

Add Checkboxes

Format items as checkboxes:
- [ ] Buy groceries
- [ ] Call dentist
- [ ] Review proposal
3

Tag with 'tasks'

Add the tasks tag to your note. This is your human review checkpoint—review the checkboxes before automation runs.
4

Save

When you save, the automation triggers instantly
5

Extract

Python pulls all unchecked checkboxes from your note
6

Create Tasks

Loops through each checkbox, creating Todoist tasks
7

Inbox Ready

Tasks appear in your Todoist inbox within seconds

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Setup Requirements

  • ✅ Cleft Plus subscription
  • ✅ Todoist account (free or paid)
  • ✅ Zapier account (free tier works)

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Installation Steps

  1. Click the Install Template button
  2. Connect your Cleft account
  3. Connect your Todoist account
  4. Select your target Todoist project (usually Inbox)
  5. Turn on the Zap
Important: When creating a note, add the tasks tag to trigger automation. This gives you a chance to review items before they sync to Todoist. Start voice-capturing your tasks immediately!

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Use Cases

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1. Morning Standup → Task List

Voice your standup updates in Cleft, add checkboxes for action items. Your Todoist list auto-updates as you talk. Time saved: 10 minutes per standup

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2. Inbox Zero with Voice

Process your email inbox, voice-log action items in Cleft. Todoist gets updated automatically without manual typing. Time saved: 20 minutes per day (no manual entry)

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3. Brain Dump → Organized Tasks

Do a quick brain dump in Cleft with checkboxes. Everything flows into Todoist, your trusted task system. Time saved: 15 minutes per capture (voice capture + organization)

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Customization

By default, only notes tagged with tasks will trigger automation (your human review checkpoint). To trigger from every note instead:
  1. Open the Zap in Zapier
  2. Edit the trigger step
  3. Remove the “tags contains tasks” filter
  4. Save and turn on
Now every note with checkboxes will auto-sync to Todoist, with no review step.
Create separate Zaps for different Todoist projects:
  1. Personal Zap → Personal project
  2. Work Zap → Work project
  3. Home Zap → Home project
Use filters based on note tags or keywords to route items to the right project.
Set task priorities automatically:
  1. Edit the Zap in Zapier
  2. In the “Create Task” step, set a default priority
  3. Or parse priority from your note text (e.g., ”!!!” for high priority)
Todoist supports natural language due dates:
  1. In your Cleft note, mention due dates naturally
  2. Map to Todoist’s due date field in Zapier
  3. Todoist automatically parses “tomorrow”, “next Monday”, etc.

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Checkbox Format

- [ ] Task 1
- [ ] Task 2
- [ ] Task 3
Each checkbox becomes a separate Todoist task in your selected project.

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Troubleshooting

  1. Checkbox format: Confirm - [ ] text with space
  2. Zap is ON: Check Zapier dashboard
  3. Project selected: Verify your Todoist project is selected
  4. Todoist permissions: Ensure your account can create tasks
Edit your Zap and select the correct Todoist project in the “Create Task” step.
Check if your Todoist subscription is active. Some features require Todoist Premium.

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Todoist Features You’ll Love

  • Natural language processing: Add due dates like “tomorrow” or “next Friday”
  • Project organization: Route tasks to different projects
  • Priority levels: Mark important tasks as P1, P2, P3
  • Recurring tasks: Set up recurring actions
  • Karma tracking: Watch your productivity score grow

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Template Details

  • Template ID: 255679802
  • Status: ✅ Public
  • Trigger Type: Note Created
  • Target Platform: Todoist
  • Setup Time: ~2 minutes
  • Best For: GTD enthusiasts and personal productivity

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Perfect For

  • 🎯 GTD practitioners using the Getting Things Done system
  • 📝 Personal productivity focused individuals
  • ✅ Task-centric workflow managers
  • 🧠 Brain dump processors who need inbox management
  • 📱 Cross-device users (web, mobile, sync everywhere)

Microsoft To Do

For Microsoft 365 integration

TickTick

For advanced task management

Things

For Apple ecosystem users

Google Tasks

For Google Workspace users

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Support

Ready to capture tasks hands-free? Install now →