What Works Offline
- Record voice or text notes
- Read the notes kept on this device, including every note you’ve opened or scrolled past
- Recover a missing transcript from a saved recording
Recovering a Transcript Offline
If Cleft saved your recording but the transcript did not arrive, it keeps the note visible and tries again on your device. This recovery also covers recordings transferred from Apple Watch or made through CarPlay. You do not need a connection for this step. If Cleft cannot find the recording, it names the problem and stops retrying. If it cannot create a transcript after repeated attempts, it keeps the recording for playback or export. For more detail, see Transcripts.If the Summary Is Unavailable
You can read your saved transcript while the summary is unavailable. Cleft opens the transcript and explains when to retry. If you are offline, connect to the internet before trying again. If you are already online, try again shortly. Choose Retry summary on the note card. Your input stays visible while Cleft tries again. If a submitted summary could not be checked, the open note offers Retry summary.Your Notes on This Device
Your notes open straight away, even before Cleft reaches the internet. Every note you open or scroll past stays on this device. The next time you open Cleft, your list is already there while Cleft quietly checks for changes. There’s nothing to turn on. While Cleft is open, it also prepares more of your library for offline reading, a little at a time, when your device can spare it. Cleft does this only when:- You’re on Wi-Fi or another connection that isn’t metered
- Low Data Mode and Low Power Mode are off
- Your device isn’t running warm
- You aren’t recording
- Your device has enough free storage
While Your iPhone or iPad Is Locked
On iPhone and iPad, Cleft keeps a copy of your notes for reading offline. That copy can’t be read while your device is locked. If you ask Siri or run a shortcut for a note while your device is locked and offline, it may not find your notes. Unlock your device and try again. This doesn’t apply on a Mac.Recordings
Cleft keeps the text of your notes on this device, not every recording. Recordings you keep with Keep audio on this device play offline. Other recordings stream, so they need a connection. See Audio Storage.Checking Whether Your Notes Are Up to Date
When your list comes from this device, a short line at the top of the list tells you where things stand:- Checking for changes… Cleft is refreshing your notes.
- You’re offline. Showing notes saved on this device. There’s no connection. Cleft refreshes when you’re back.
- Couldn’t check for changes. A refresh didn’t finish. Choose Try Again to check again.
- Showing notes saved on this device. Cleft isn’t checking right now, for example just after your connection comes back. Choose Try Again to check now.
Signing Out
Signing out removes the notes kept on this device. Notes that finished syncing return when you sign back in. Notes that have not finished syncing leave the device for good when you choose to sign out. Deleting your account also removes the notes kept on this device. Account deletion is permanent, so save a copy of your notes before you confirm if you might want them later.Syncing
When you reconnect, open Cleft and your offline notes sync automatically. The sync icon in the toolbar shows a badge with the number of notes waiting to upload.Open Cleft while you’re online now and then so the notes on this device stay current.