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Managing Voice Notes

Keep your voice notes organized and easily accessible with Cleft’s management features.

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Organization Methods

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By Date

  • Automatic chronological sorting
  • Daily, weekly, monthly views
  • Quick date navigation
  • Recent notes at top

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By Length

  • Sort by recording duration
  • Filter short vs. long recordings
  • Quick overview of note sizes
  • Batch process similar lengths

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By Topic

  • Tag recordings by subject
  • Create topic categories
  • Group related conversations
  • Project-based organization

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Search Capabilities

Text Search

  • Search through all transcriptions
  • Find specific words or phrases
  • Full-text search across all notes
  • Instant results highlighting

Metadata Search

  • Search by date ranges
  • Filter by recording length
  • Find by speaker names
  • Sort by creation time

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Export Options

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Audio File Export

  • Download original recordings
  • Multiple audio formats
  • Batch export capabilities
  • Preserve audio quality

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Text Export

  • Export transcriptions as text
  • Formatted document export
  • Copy to clipboard
  • Multiple file formats

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Combined Export

  • Audio with synchronized transcripts
  • Complete note packages
  • Timestamped exports
  • Shareable formats

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Sharing Voice Notes

1

Select notes to share

Choose individual notes or collections
2

Choose sharing format

  • Audio only
  • Text only
  • Combined audio and text
  • Shareable link
3

Set sharing permissions

Control who can access and for how long
4

Send or publish

Share via link, email, or direct export

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Storage Management

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Local Storage

  • On-device storage for privacy
  • Automatic backup options
  • Storage usage monitoring
  • Cleanup recommendations

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Cloud Sync

  • Cross-device synchronization
  • Automatic cloud backup
  • Selective sync options
  • Restore from backup
Regularly backup important voice notes to prevent data loss
Use consistent naming and tagging to make your voice notes easier to find later