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Using Tags

Use tags to create flexible, cross-cutting organization for your notes.
Pro Tip: Tags work great with Apple Shortcuts and Zapier for automated workflows!

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Adding Tags

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Creating Tags

  • Add tags during note creation or afterward
  • Use hashtag format (#project, #meeting, #idea)
  • Create consistent tag vocabularies for your workflow
  • Apply multiple tags to single notes for cross-referencing

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Tag Strategies

Content-Based Tags

  • #meeting for meeting notes
  • #idea for creative thoughts
  • #task for action items
  • #decision for key choices

Project-Based Tags

  • #project-alpha for specific projects
  • #client-name for customer work
  • #team-marketing for department focus
  • #q1-2025 for time-based organization

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Tag Management

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Tag Organization

  • Use consistent naming conventions across all tags
  • Create tag hierarchies with prefixes (work-, personal-, etc.)
  • Regularly review tags to eliminate duplicates
  • Standardize abbreviations for common terms

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Tag Discovery

  • Browse all available tags in the tag manager
  • See tag usage frequency to identify popular topics
  • Find related tags for better organization
  • Merge similar tags to reduce clutter

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Searching with Tags

1

Single tag search

Click on any tag to see all notes with that tag
2

Multiple tag filtering

Combine tags to narrow down search results
3

Tag-based views

Create custom views based on tag combinations
4

Exclude tags

Filter out notes with specific tags when needed

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Advanced Tag Features

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Automation Integration

  • Auto-tag notes based on content patterns
  • Trigger actions when specific tags are added
  • Create workflows that respond to tag changes
  • Generate reports based on tag usage

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Tag Analytics

  • Track tag usage over time
  • Identify trending topics in your notes
  • Find underused tags for cleanup
  • Analyze productivity patterns through tag data
Start with a few broad tags and gradually add more specific ones as patterns emerge
Avoid over-tagging - too many tags can make organization more confusing than helpful